Executive Assistant - Miami, FL (Hybrid)

At Green House, we grow brands that people love. 🌱✨ We’re looking for an Executive Assistant to support our Vice President of Engagement and senior leadership team at our Miami HQ! If you’re highly organized, thrive under pressure, and know how to anticipate needs before they arise, this role is for you. You’ll be at the center of operations—driving efficiency, enabling leaders, and helping shape the systems that fuel agency growth. Ready to make an impact? Keep reading! 

What You’ll Do:

Executive & Operational Support

• Manage and maintain the VP’s complex calendar, including meetings, travel, and priorities.

• Serve as the primary liaison between leadership, teams, partners, and stakeholders.

• Prepare, edit, and proof executive-level correspondence, presentations, and reports.

• Track and manage key action items, priorities, and deliverables for senior leadership.

Team Enablement, Change Management & Multi-Year Planning

• Support team members through clear communication, resources, and alignment with business objectives.

• Assist in driving internal initiatives for team development, operations, and cross-functional alignment.

• Help coordinate organizational change efforts and agency integrations.

• Facilitate annual and long-term business planning—meeting coordination, input gathering, and goal tracking.

• Plan team-building activities, retreats, and culture-building events to strengthen collaboration.

Project & Business Operations Management

• Coordinate logistics for leadership meetings, company town halls, planning sessions, and off-sites.

• Support development of operational, planning, and reporting materials.

• Assist with cross-functional initiatives and strategic projects as assigned by the VP.

• Manage sensitive and confidential information with professionalism and discretion.

What We’re Looking For:

• Bachelor’s degree preferred (or equivalent work experience).

• 5+ years of experience supporting C-suite or senior executives in fast-paced, high-growth environments.

• Agency, startup, or dynamic company experience strongly preferred.

• Familiarity with organizational change, strategic planning, and event coordination a plus.

• Exceptional organizational skills with the ability to juggle multiple projects and deadlines.

• Excellent written, verbal, and interpersonal communication skills.

• Strong discretion and integrity in handling sensitive information.

• Proficiency in Microsoft Office, Google Workspace, and collaboration platforms.

• Adaptability to thrive in ambiguity and shifting priorities.

Interview Process:

• Complete the easy application today!
• Self-recorded video interview (5 questions)
• Video meeting with VP of Engagement (1 hour-must be on camera)
• Quick project to test your skills

Salary:

• $90,000 - $110,000

Perks & Benefits:

• Location: Miami, FL (Hybrid)
• Schedule: Regular business hours M-F
• Salary: Competitive compensation based on experience
• Unlimited Paid Time Off – balance high performance with rest and recharge
• Comprehensive Health, Dental & Vision – plus wellness perks
• Professional Growth – exposure to executive strategy and organizational leadership
• Creative Culture – a collaborative, diverse, and people-first environment

At Green House, we’re more than just a creative marketing powerhouse—we’re a thriving ecosystem where innovation meets strategy and passion fuels excellence. Every role matters here. From field activations to executive operations, you’ll be part of building brands, shaping culture, and moving markets.

✨Why Join Green House?✨
At Green House, we thrive on innovation and collaboration, bringing our core values to every project:

• DARING: We push boundaries, embrace challenges, and build creative confidence.

• ROOTED: We deliver tangible results with authenticity and attention to detail.

• INNOVATIVE: We constantly explore, question, and evolve to grow personally and professionally.

• AGILE: We adapt to the ever-changing needs of our business, clients, and trends.

Green House is strongly committed to creating a diverse, equitable, and inclusive workplace environment. We’re an equal opportunity employer—we’ll consider all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.